It is no secret that the business world is becoming increasingly competitive. To stay ahead of the curve, companies need to find ways to become more efficient and save time and money. One way to do this is through automation of contracts using technology.
By adopting contract automation, companies can reduce the time needed to negotiate and sign new deals, as well as minimize the risk of human error.
The benefits of automation of contracts in companies
Business management is a critical part of any company. With contract automation you can save time and money, and reduce the risk of human error.
Some of the benefits of automating contract management include:
Increased efficiency
Contract automation can help companies process business faster and more easily. This can save time and allow employees to concentrate on other tasks.
Reduced costs
Automating contract management can help companies reduce administrative costs. Automating contracts can also help companies save money on printing and mailing costs.
Reduced risk of error
By automating the contract management process, companies can minimize the risk of human error. This can help ensure that contracts are processed accurately and in a timely manner.
Greater compliance
Contract automation helps companies ensure compliance with legal requirements and industry best practices, such as the General Data Protection Act (LGPD). This can help protect companies from costly fines and litigation.
Process Standardization
Another major benefit of contract automation is the standardization of processes. With automation, companies can create contracts using pre-defined templates, making the process faster and less error-prone.
Increased customer satisfaction
Companies can improve customer satisfaction through contract automation by providing accurate and timely information about their new business. This can help companies build and maintain good relationships with their customers.
Implementing contract automation in practice
There are a few things to consider when implementing contract automation in companies:
- Select the right solution – it is critical in a contract automation process to select software designed specifically for contract management. The solution should offer features such as document assembly, electronic signatures, and workflow automation.
- Train the employees – After selecting the right solution, it is essential to train your employees on how to use it. Make sure you provide employees with adequate training and support so that they can use the software effectively.
- Implement best practices – When implementing contract automation, it is recommended to follow best practices for contract management. This includes things like creating standard templates, keeping accurate records, and following the proper procedure for approvals.
- Monitor performance – After implementing an automated contract management system, it is vital to monitor its performance. This will help you identify any areas where the system can be improved.
As we have seen, contract automation offers a number of benefits for companies. By automating the contract management process, companies can save time and money, and reduce the risk of human error.
When selecting and implementing a contract automation, it is recommended to keep all the points presented here in mind. This will help ensure that your company gets the most out of this powerful tool.
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The importance of digital signatures in automating contracts
Companies are beginning to realize the benefits of contract automation. Associated with the automated solution, the digital signature is being used as a way to ensure the security of this entire new contract management process.
The digital signature is a form of authentication and data integrity that guarantees the document’s authorship and origin. In addition, the digital signature can also be used to ensure the confidentiality of data.
The digital signature is made through a digital certificate, an encrypted file that contains information about the owner of the certificate. It is used to sign documents electronically, such as automating contracts.
Digital signatures have several advantages over manual signatures:
- Authentication – the digital signature is a form of authentication that guarantees the authorship of the document and its origin, and can also be used to ensure the confidentiality of the data.
- Integrity – guaranteeing the integrity of the data, the digital signature also ensures that the data has not been altered in the middle of the road. The digital signature allows the recipient to verify the authorship of the document.
- Security – a digital signature is more secure than manual signatures because it is encrypted and can be verified by a third party.
- Confidentiality – The digital signature is also used to ensure the confidentiality of data. This means that the data will not be disclosed without the consent of the certificate owner.
The integration between contract automation and digital signature
Digital signatures are becoming increasingly popular as a way of ensuring data security.
In turn, contract automation is a tool increasingly used by companies to manage their agreements. The combination of these two tools can provide a robust and secure solution for contract management.
For example, contract automation can be used to create templates, sign documents electronically, and manage contract workflow.
Meanwhile, the digital signature is also used to authenticate the authorship of the document, ensure data integrity, and guarantee data confidentiality.
The combination of these two tools offers a robust and secure solution for contract management. This makes it easier for companies to fulfill their contracts and reduces the risk of human error.
evalSign is the first step to efficient contract automation
If you are looking for a fast, easy and secure way to sign documents and adopt an efficient digital workflow, evalSign is the perfect solution for you. The evalSign solution is more than just an electronic signature – it is a digital experience that makes signing documents simple and fast.
Offered by Eval, to optimize the process of electronically signing or collecting signatures from customers in different industries and company sizes, the evalSign solution is a complete solution for document approval workflows, advanced digital signatures, and document status tracking.
It allows you to electronically sign documents, anywhere and anytime, in a practical, secure, and dynamic way. Designed to quickly optimize the way companies deliver, review, approve, and sign their business documents. And since evalSign is a digital signature, you can be sure that your documents are safe and secure.
evalSign provides a fast and easy digital signature platform for sending, viewing, signing, and returning your electronic documents.
evalSign is the perfect solution for companies of all sizes
Whether you are a small business or a large corporation, evalSign can help you save time and money. In practice, there is no need to print out documents or make copies for each person.
And since evalSign is a digital signature, you can be sure that your documents are safe and secure.
In practice, the evalSign solution presents as practical benefits the management of large numbers of contracts and other documents:
1. improves document organization
By using the evalSign solution, you can organize your documents simply and quickly. You and your company have access to all your documents in one place – just log in to your account and you can access all your signed documents.
evalSign also offers the option of sharing signed documents with others, which makes document management even easier and faster.
2. Increases security in information exchange
With evalSign, you can be sure that your information is secure. This is because all documents are encrypted and stored on secure servers.
The solution offers the option of user authentication, which makes sharing documents even more secure and legally valid.
3. Optimizes processes through contract automation
By using the evalSign solution, you can optimize your internal processes, and you can sign documents anywhere in the world, at any time – all you need is an Internet-enabled device.
You can create PDF documents and send them for signature with just a few clicks. This means that you no longer have to worry about sending paper documents for signature.
4. It is even more sustainable
By using the evalSign solution, you also contribute to a better world. This is because evalSign is a sustainable solution, which does not use paper or other materials to function.
In addition, the solution is fully digital, meaning no energy is wasted on printing and other paper-related activities.
5. Facilitates process management
By using evalSign, you also make it easier to manage your processes. With the solution you can monitor all signed documents in one place – just log in to your account to track the status of each document.
In addition, you can set up alerts so that you are notified as soon as a document is signed. This means that you don’t have to monitor processes manually.
6. It is a legally valid solution
By using the evalSign solution, you can also be sure that your signature is legally valid. This is because evalSign is ICP-Brasil certified, which means that its signature has the same legal validity as a conventional signature.
In practice, all documents are encrypted and stored on secure servers. This means that your subscription is protected against fraud and invasions of privacy.
For all these reasons, it is clear that evalSign is the ideal solution for companies of all sizes. With the solution, you can save time and money, and contribute to a better world. Try evalSign right now and see how your company can benefit!
If you are looking for a fast, easy and secure way to sign documents, evalSign is the perfect solution for you.
Eval is an information security company specializing in digital signature, authentication and data protection
Which has consolidated itself in the technology market, following the evolution of software development for information security in Brazil.
There are more than 24 million documents digitally signed, 25 million transactions performed, more than 200 projects developed for various institutions, and more than 50 clients in the system using our solutions.
In addition to Eval’s technical guarantee, which includes a team of experts with a long history of success and pioneering work in technology and information security, we want to offer a free subscription to the evalSign solution for you to test and prove that it is possible to transform the way you prepare, sign, and manage contracts and other documents in your company.
About Eval
EVAL has been developing projects in the financial, health, education and industry segments for over 18 years. Since 2004, we have offered Authentication, Electronic and Digital Signature and Data Protection solutions. Currently, we are present in the main Brazilian banks, health institutions, schools and universities, and different industries.
With value recognized by the market, EVAL’s solutions and services meet the highest regulatory standards of public and private organizations, such as SBIS, ITI, PCI DSS, and LGPD. In practice, we promote information security and compliance, increase companies’ operational efficiency, and reduce costs.
Innovate now, lead always: get to know Eval’s solutions and services and take your company to the next level.
Eval, safety is value.
