The productivity and efficiency of companies are directly linked to the way documents are generated, stored, and distributed. In fact, many factors influence the productivity of companies, such as the ability of their employees, the quality of the products and services offered, and the consumer market. This is when digital documents make the difference.
But the standout factor here is how the documents are generated and distributed.
Printed documents are still widely used in companies because of the ease with which they can be produced. But the digital document has several advantages over the printed one: it is easier to edit, has a lower production cost, can be distributed electronically, etc.
Despite the advantages of the digital document, companies are still resisting the change. Often, the use of paper is a tradition in the company and employees are not used to working with digital documents.
Other factors that contribute to this resistance are: fear of the insecurity of data stored on computers, fear of change, lack of training of employees to use the new digital resources, etc.
But companies that adopt the digital document can have higher productivity than those that continue to use paper documents. This is because its digitized version facilitates the flow of information, internal and external company communication, and file sharing.
In addition, the digital document is easier to edit and store than the printed one.
The benefits of using digital document in the workplace
The productivity and efficiency of companies depend, to a large extent, on the use of tools and processes that make work easier. One such tool is the digital document, which has become increasingly popular in the corporate environment.
The benefits of using a digital document are numerous. These include ease of storage, quick search for information, data security, and reduced operating costs.
- Document Storage on a cloud server allows employees to access information whenever they need it, regardless of the device used (computer, cell phone or tablet). In addition, the documents are protected against loss, theft, or robbery.
- The quick search for information is another benefit of using digital documents. With documents organized in virtual folders and indexed by keywords, you can quickly find what you want to know.
- Data Security is a fundamental aspect in the information age. With documents stored on secure servers, the chances of information leakage are reduced considerably.
- Finally, operating costs can be reduced significantly with the use of digital documents. Printing paper consumes a significant amount of office inputs. Today this is no longer necessary, as all documents can be printed directly from the computer.
As we can see, there are many benefits to using digital documents. However, it is worth pointing out that the success of the implementation of a digital documentation system depends on the choice of a solution that is suitable for the company’s needs.
In practice, choosing the right tool is the basis for ensuring the productivity and efficiency of companies.
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The adoption of digital documents consolidates the path of companies pursuing Digital Transformation
The IDB (Inter-American Development Bank) published studies on
the economic benefits of the City of São Paulo’s digitalization programs
. The study pointed out that the digital transformation generated for society (citizens and companies) an average reduction of 74% in the unit cost of a public service request.
Also according to the IDB study, the reduction in the cost of requesting a service at the state public level includes a 47% reduction in printing and postage. This is due to the possibility of receiving and sending information and documents through digital channels, which also reduces or eliminates the need to send vouchers and cards by mail.
These are transformations that impact not only the public service, but companies of different sectors and sizes. Productivity is one of the most important gains, and consequently a reduction in operating costs.
The productivity of companies is directly linked to the use of digital documents. The right tool for each type of business can make it easier to manage documents, automate processes, and gain real-time insights. This allows teams to focus on the business strategies that are most important for the company’s growth.
In addition, the transmission of digital documents is faster and more secure than physical transmission, with less chance of errors and delays. This benefits companies seeking to meet data protection and privacy requirements, such as
General Data Protection Law (LGPD
).
In a world where technology is evolving, it is vital that companies keep up to date to stay competitive
Companies that want to thrive in the 21st century need to be agile and efficient. To achieve these goals, it is essential to adopt new technologies and methods that improve productivity. One such technology is undoubtedly the use of digital documents instead of printed ones.
As we have seen, there are many advantages to using digital documents in a business environment. They can be accessed from any computer or mobile device with an internet connection. This means that employees can work from anywhere, increasing flexibility and efficiency.
In addition, digital documents can be shared easily with others, enabling faster collaboration on projects. And since they take up less physical space than printed documents, companies can save money on storage costs.
So if you are looking for ways to improve your company’s productivity, agility, and efficiency, consider adopting the use of digital documents. It is a decision that will undoubtedly benefit your business in the long run.
e-valSign is the solution that boosts the adoption of digital documents in companies
If you are looking for a fast, easy and secure way to sign documents and adopt an efficient digital workflow, e-valSign is the perfect solution for you. The e-valSign solution is more than just an electronic signature – it is a digital experience that makes signing documents simple and fast.
Offered by Eval, to optimize the process of electronically signing or collecting signatures from customers in different industries and company sizes, the e-valSign solution is a complete solution for document approval workflows, advanced digital signatures, and document status tracking.
It allows you to electronically sign documents, anywhere and anytime, in a practical, secure, and dynamic way. Designed to quickly optimize the way companies deliver, review, approve, and sign their business documents. And since e-valSign is a digital signature, you can be sure that your documents are safe and secure.
e-valSign provides a fast and easy digital signature platform for sending, viewing, signing, and returning your electronic documents.
e-valSign is the perfect solution for companies of all sizes
Whether you are a small business or a large corporation, e-valSign can help you save time and money. In practice, there is no need to print out documents or make copies for each person.
And since e-valSign is a digital signature, you can be sure that your documents are safe and secure.
In practice, the e-valSign solution presents as practical benefits the management of large numbers of contracts and other documents:
1. improves document organization
By using the e-valSign solution, you can organize your documents simply and quickly. You and your company have access to all your documents in one place – just log in to your account and you can access all your signed documents.
e-valSign also offers the option of sharing signed documents with others, which makes document management even easier and faster.
2. Increases security in information exchange through the use of the digital document
With e-valSign, you can be sure that your information is secure. This is because all documents are encrypted and stored on secure servers.
The solution offers the option of user authentication, which makes sharing documents even more secure and legally valid.
3. Digital document optimizes processes
By using the e-valSign solution, you can optimize your internal processes, and you can sign documents anywhere in the world, at any time – all you need is an Internet-enabled device.
You can create PDF documents and send them for signature with just a few clicks. This means that you no longer have to worry about sending paper documents for signature.
4. It is even more sustainable
By using the e-valSign solution, you also contribute to a better world. This is because e-valSign is a sustainable solution, which does not use paper or other materials to function.
In addition, the solution is fully digital, meaning no energy is wasted on printing and other paper-related activities.
5. Facilitates process management
By using e-valSign, you also make it easier to manage your processes. With the solution you can monitor all signed documents in one place – just log in to your account to track the status of each document.
In addition, you can set up alerts so that you are notified as soon as a document is signed. This means that you don’t have to monitor processes manually.
6. It is a legally valid solution
By using the e-valSign solution, you can also be sure that your signature is legally valid. This is because e-valSign is ICP-Brasil certified, which means that its signature has the same legal validity as a conventional signature.
In practice, all documents are encrypted and stored on secure servers. This means that your subscription is protected against fraud and invasions of privacy.
For all these reasons, it is clear that e-valSign is the ideal solution for companies of all sizes. With the solution, you can save time and money, and contribute to a better world. Try e-valSign right now and see how your company can benefit!
If you are looking for a fast, easy and secure way to sign documents, e-valSign is the perfect solution for you.
Eval is an information security company specializing in digital signature, authentication and data protection
Which has consolidated itself in the technology market, following the evolution of software development for information security in Brazil.
There are more than 24 million documents digitally signed, 25 million transactions performed, more than 200 projects developed for various institutions, and more than 50 clients in the system using our solutions.
In addition to Eval’s technical guarantee, which includes a team of experts with a long history of success and pioneering spirit in technology and information security, we want to offer a free subscription to the e-valSign solution for you to test and prove that it is possible to transform the way you prepare, sign, and manage contracts and other documents in your company.
About Eval
Eval has been providing information security solutions to the market for over 18 years, pioneering digital certification initiatives in Brazil, such as SPB, COMPE, PIX, Authentication, Electronic Signature of Contracts, Key Management and Data Protection, and cryptographic key storage for financial institutions, health, education, and industry.
